Founding firms · waiting list open
Nobody should have to work around their own software.
Hubsole is one system for a small firm — the hub of the business and the console you run it from. It takes its shape from how you already work: your words, your stages, your files. Not a system you bend yourself to fit, and not six subscriptions pretending to be one.
We call a unit of work a
.
Type your firm's own word. Everything below follows it.
Try it — everything here is live
Six views. Scroll, or click down the rail.
Type your firm's own word above and the console renames itself — the rail, the tiles, the table. Press Approve in the queue and watch the decision get written down.
Live view on — read through your connectors Since the sweep · 08:00
Thursday 10/09/2026 · 07:40
The permit is in, the survey is on site, and one email is waiting on you.
Two things could stop today and both are nearly closed. The access permit for Riverside arrived at 06:14, six days after it was asked for. What is left is small: an email proposing a new date on job 41-208, and two documents with nowhere to sit.
Needs a person what carries a decision
On today
With others what sits elsewhere
This week
Three jobs close. Two need a document before they can be invoiced.
41-208 · opened 21/08/2026
Riverside survey. On site, on track, due the eighteenth.
Everything about this job is on this page. Seven emails, four documents, two invoices and one site visit — none of it retyped from anywhere else.
The record your fields, your labels
What sits with it
Last changes
41-208.md · committed 10/09/2026 07:12
3 waiting · oldest 2 days
Nothing here has happened yet. That is the point.
Mail, calendar and documents can fill in a proposal. They can never trigger an action. Every one of these is waiting for a person.
The client wrote asking for a later date. Approving changes the due date on job 41-208 and nothing else.
A scanned document matching the depot condition report. Approving files it and marks the job ready to invoice.
Approved under your rule "routine site-visit times". Logged against the rule, and reversible.
A standing approval may never cover
148 documents · 6 entry points
How we mobilise. From a signed order to the first day on site, in six steps.
A flat list of 148 documents helps nobody. The handbook shows how one process connects to the next, and to the people who run it.
Links to
Linked from
Documents in this thread
Entry points
September 2026 · every figure traces to a record
£4,200 is late. Everything else is where it should be.
One invoice is 31 days overdue and it is the only thing out of place. The rest of the month is invoiced, dated and on its way.
Cash to the year end every dot is a dated event
Who can see this
Outstanding
9 on the roll · roles from your org chart
Who reports to whom is who sees what.
Not a settings screen. Permission follows the shape of your firm, and changes when your firm changes.
Your words for these roles
Principal, Accounts, Surveyor and Office are the words Marchgate uses. Yours will be different — you tell us at set-up, and the software adopts them.
Key
On track Needs attention Overdue Not applicableLabelled in one example firm's words. Your set-up would carry yours.
Today
The morning view
What needs a person, what is due today, and what you are waiting on somebody else for. Nothing buried, nothing to go looking for.
Jobs
One record, not six systems
The emails, the documents, the money and the site visits all live with the job. The fields are yours. So are the labels.
Approvals
A person decides. Always.
Mail and documents can fill in a proposal. They can never trigger an action. Nothing moves money or makes a commitment on its own.
Handbook
Connections, not a filing cabinet
A flat list of 148 documents helps nobody. The handbook shows how one process connects to the next, and to the people who run it.
Money
Figures reach only the people who may see them
Permission is enforced where the record is read, not on the screen that draws it. A field you may not see never leaves the store.
People
Roles come from your org chart
Not from a settings screen. Who reports to whom decides who sees what, and it changes when your firm changes.
The standard
Every firm already has a way of working. The software should be the thing that adapts.
The system
Three things it puts right.
It uses your language, not a software firm's.
Your jobs, your stages, your fields, your job titles. If your firm calls it a job, so does the screen. Nothing to rename, no dropdown that almost fits, no half a product switched off because it was built for somebody else's trade.
One record instead of six systems.
The mail, the calendar, the documents and the money that belong to a job sit with the job. Hubsole reads what comes in and drafts the update; a person approves it. Nothing arriving by email can move money or make a commitment on its own.
Your data outlives the software.
Every change writes a plain, readable file you can open without us — and you choose where it all lives: a machine in your own office, a drive you own, or the cloud service you already pay for. No export fee. No hostage situation at renewal.
Who is building it
Made by a firm that has to run on it.
Built by someone who runs a small firm
Not a software house looking for a market. Eleven years running a small service firm on spreadsheets, shared folders and systems that never quite fitted — which is where every decision in Hubsole comes from.
It runs our business before it runs yours
Hubsole is our primary system, not a demo we keep polished for visitors. Every release has to be good enough to run a real firm on the day it lands, because on that day it runs ours.
This space belongs to the first firm on the list.
We would rather leave it empty than fill it with something we have not earned yet. It could be yours.
The video
Two minutes, from the person building it.
The ask
It is not on sale yet. This is the list.
We take founding firms one at a time, because setting one up properly is a conversation, not a sign-up form.
- 01Set up with you, in your own words. We learn how your firm works before anything is built for it.
- 02A hand in what gets built. Founding firms tell us what is missing, and that is what we build next.
- 03No cost and no obligation. Joining commits you to nothing, and one email takes you off the list again.
Who shall we put on the list?
Five short questions after this, then you are on.
Question 1 of 5
You are on the list.
Thank you. We take founding firms on one at a time, so the list moves at the pace we can do a proper job. The typical wait from here is four to eight weeks.
What happens next
Three things, in this order.
- 01
Shortly. We will be in touch to confirm your place on the list.
- 02
Within a fortnight. A short call, and not a pitch. Mostly we want to hear the words your firm uses for its own work, because those become the software.
- 03
When your turn comes. We set Hubsole up with you, on the terms you chose, and you run your firm on it.
What you told us
Draft page — these answers were not sent anywhere. Point the form at your list or CRM before you promote it.